Hand Book
ADMISSION POLICY
GENERAL ADMISSION REQUIREMENTS
The criteria for admission have been prepared to enable the Admissions Office to select students who have potential to do college-level work and to place students in courses and programs appropriate to the student’s academic preparation, in an effort to help them successfully realize their academic potential.
The students come from many different cities as well as from different countries and bring with them a wide range of academic disciplines, experiences, special interests, talents and cultural heritages. The Admissions Office aims to form a student body, which will give the opportunity to each student to share education and grow in experience as a member of an international community.
In general, all applicants must have completed a secondary (high) College education or the equivalent of twelve years of Collegeing to be considered for admission. The College recognizes a strong academic performance at high College level as the primary determinant for college level success.
Any person who intends to register for a program/course at the College must first be admitted to the College. Application forms and the most current information about admission requirements can be obtained from the Admissions Office.
Minimum Admission requirements for all programs:
A High College leaving certificate or equivalent qualification is a necessary entry requirement. In the case of overseas applicants their secondary/high College credentials should be sufficient to allow them to apply for admission to post-secondary (higher) educational establishments of their home country.
Each student applying for admission to the college shall submit with his/her application such evidence as the college may require from time to time of proficiency in English (reading, writing oral and comprehension).
Academics council may require any student to undergo any oral or written examination set by the academic council to confirm such proficiency.
Students with a score of 6.0 in IELTS or 550 in TOEFL or 213 TOEFL Computer Based, or evidence of English Proficiency are exempted from the proficiency examination.
Minimum Admission requirements for the Postgraduate Programs:
A Bachelor’s degree, or equivalent, from a recognized institution. Alternatively applicants may possess a professional qualification (or a combination of qualifications) officially recognized as being equivalent to a Bachelor’s degree.
The Director of Admissions is responsible for the evaluation of all applications for admission to the College.
The College has accepted among its responsibilities a commitment to national and international students by providing opportunities to citizens from other countries to study at the College. The College considers the admission of qualified students from other countries a part of its educational program. National and International students enrich the life of the College and contribute to the education and personal growth of students.
ENTRANCE EXAMS
All candidates should take and pass the College Entrance Exam in order for them to be accepted and allowed to register as full time students.
The purpose of this exam is to evaluate the students’ level of English before they register for any program of study and to make sure that only candidates who are likely to succeed in their studies are admitted. Any student who passes the exam should be able to attend lectures, communicate and write in English without any difficulty.
Candidates whose average grade is below fifty (50), will be accepted on the Foundation Course or the Intensive Summer Course. In order for them to be admitted to the full time program, they must take and pass the Entrance Exam. If they fail the foundation program and exam they will not accepted to any of the College programs.
PROCEDURE AND CRITERIA FOR ADMISSION
The Admissions Office bases its decision on the following factors:
A completed application form
The application for admission may be obtained either in person or by writing to the Director of Admissions. A non-refundable fee must accompany every application.
Official or certified diploma and transcript of secondary (high) College records
The applicant must submit an official transcript of his secondary College record together with the application. Applicants who do not satisfy the above criteria, may be accepted and placed on probation. For candidates applying for admission with advanced standing, an official transcript of their previous college/university record is required.
Evidence of knowledge of English
English is the language of instruction at the College. English is not a requirement for admission. Applicants will give the College English Placement Test (EPT). Applicants who have passed either the TOEFL examination with a minimum score of 550 (213 Computer-Based), English G.C.S.E. (or G.C.E) ‘O’ level with Grade ‘C’ and above or IELTS with a score of 6.0 and above, are exempted from the EPT. Candidates, whose English proficiency is not up to the College standard, will take Foundation English Language Classes.
PAYMENT
When the applicant receives an acceptance letter from the Admissions Office then he/she must send the application fee.
ADMISSION PROCEDURES
Local applicants should fill out and submit an application for admission to the College. If they have already finished high College they should also attach a photocopy of their high College leaving certificate.
They will then be notified of the exact date and time of the entrance exams.
International students are most welcome to the College and a student visa will be issued by the Government, provided all admission requirements are met.Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.
APPLICATION FOR ADMISSION
International students are advised to apply for admission as early as possible. Overseas candidates should submit to the College the following documents together with the Application Form:
1. Application for admission duly completed
2. Attested copy of the passport – validity of at least two years from the date classes commence of the semester applied for
3. Four photos passport size
4. Officially attested photocopies of the Senior/High College leaving Certificate with its Grades Report, as issued by the College. Attestations must be made by the Principal of the College, from which the students have graduated, by the Ministry of Education, by the Ministry of Foreign Affairs and by a notary public.
If these are issued in a language other than English, translation in English must accompany the College Certificate and the Grades Report. The translation must be attached to the photocopies of the original certificates, and the documents must be attested. The translator’s name and address must be clearly mentioned on the documents. Additionally, provisional College leaving certificates are acceptable for maximum period of two years after graduation.
5. Original bank letter stating that the student’s sponsor has sufficient funds to finance the student’s stayed and studies in Pakistan. The letter must be dated, signed and stamped by an official bank officer. The student’s name, the sponsor’s name and their relationship should appear clearly in this letter. The sponsor could be the father, mother, the student, the officially appointed guardian, or any other person. If the original is not in English, then an attested (by notary public) translation must be attached to the original. The owner of the deposit account should be either the student or one of his/her parents or brothers and sisters. If the owner of the account is not the applicant, a separate certificate must be issued showing the relationship between the student and the owner of the account.
6. Original police character certificate (no criminal record). It must be issued no more than six (6) months prior to the date classes commence of the semester applied for. The police certificate must be signed and stamped by an official police officer and must be attested by the Ministry of Foreign Affairs.
7. Any other certificates required by the Ministry of Interior, Pakistan from time to time.
As soon as the application for admission and all supporting documents are received, the Admissions Director will inform the candidate whether he/she qualifies for admission. Eligible candidates will receive a letter of eligibility confirming the terms and conditions on which the candidate is admitted to the College. An applicant, who judged unsatisfactory by the Director of Admissions, will not be eligible for admission.
Eligible candidates should send to the College a certain sum of money representing deposits and prepayments. The exact amount to be paid in advance and all other details such as payment deadlines and refund policy are stated in the section of the Prospectus on Financial Information.
As soon as the College receives the advance payment, it will send the student a receipt and apply for the student’s visa.
Students should not leave their country before receiving confirmation from the College that their visa has been granted. They should also let the College know in advance the date and time of their arrival in Pakistan so that they are welcomed at the airport and driven to Campus.
Before registration students should:
• Take the College Entrance Exams.
• Comply with all visa requirements of the immigration department.
• Possess evidence of negative results of communicable disease tests
• Pay all semester tuition fees and other charges
• Have a chest X-ray taken
• Subscribe to a medical insurance
CANCELLATION OF COURSES
Courses may be cancelled by the College before the first day of classes due to insufficient enrollment.
STUDENT ID CARDS
All students are provided with an ID card, valid for their academic session, which gives them access to various common areas of the College such as the Library and the Computer Labs.
TRANSFER STUDENTS
Students who have started their college education elsewhere and wish to apply for admission to the College as transfer students must submit the following items to the Admissions Office:
A completed application form together with a non-refundable fee.
Official transcripts of all academic records from each institution previously attended, including high College, college/university.
Official course descriptions or syllabi in English for all work completed at the college previously attended.
An official transfer credit evaluation will be made only if all of the above items have been submitted to the Admissions Office.
No objection certificate (No pending financial obligations) will be required.
FINANCIAL INFORMATION
Tuition and fees are due and payable before the beginning of each semester. The College may permit native students to pay on an installment basis, provided that one fourth of tuition is paid at registration.
Students who have outstanding financial obligations or delinquent accounts with the College will not receive grades, transcripts, diplomas or other documents until their accounts are settled. Please note that a late payment fee will be imposed for all overdue installments.
In case of withdrawal for any reason, any fees paid to the College are not refundable.
For new-coming students, for whom an entry visa to Pakistan is required, who pay tuition fees prior to the issue of their entry visa, the College is obliged to return the full amount of tuition fees (subject to bank charges) prepaid by the students in cases where the students’ arrival to Cyprus was not made possible.
When a local or international student officially withdraws from the College, it is his/her responsibility to file a withdrawal notice at the office of Admissions.
If a student has filed a withdrawal notice at the end of the first semester of his studies, the College reserves the right to charge an administration fee for processing the withdrawal notice.
The College is not responsible for loss or damage of students’ personal property by any means.
Students who have outstanding financial obligations or delinquent accounts with the College will not receive either their diploma/degree or transcript until their accounts have been settled.
The College’s financial aid program exists in order to make the education it offers affordable to all students, who qualify for admission and to act as recognition of performance or special talent.
This scheme applies to all local students, who are offered the possibility of paying only 25% of annual tuition fees in advance and the balance on an installment basis. Easy payment schemes are also offered to international students upon request.
Need – based partial scholarships are available to local and international students. Candidates should first pass the College entrance exams before applying for partial scholarship.
(i) Local students who come from large families (4 children or more) receive 10% discount on their first semester tuition fees throughout their studies.
(ii) Local or international students who belong to the same family (brothers and sisters) each receive 10% discount each on their first semester tuition fees.
(iii) Local students may obtain a discount on their tuition fees for the first semester, depending on the average grade of their high College leaving certificate.
(iv) International students with a GPA over 80% are granted a discount of 10% on their tuition fees for the first semester.
d. Achieving Curricular Excellence (ACE) Scholarships
The Achieving Curricular Excellence Scholarships are no-need-based forms of financial aid made available in recognition of performance or special talent. They are available to all students (local and international) after their first semester at the College and consist of tuition fee reduction for the following semester. To be eligible, students must not have an F (fail) grade in any of their subjects. The percentage reduction will be a function of their academic performance as follows:
Cumulative percentage grade average Fees reduction
96%-100% 100%
90%- 95% 50%
85%- 90% 20%
80%- 85% 10%
CLASS ATTENDANCE
Students are expected to attend every lecture of every subject in which they are enrolled. Absences beyond the stated maximum for each course may threaten the student’s academic standing.
Course requirements, such as examinations, tests, oral presentations, practical work, participation in discussion and written assignments are in no sense waived because of absences from class. Instructors are not obliged to cover the missed material twice.
The College has established the following attendance policy:
If a student is absent for any reason he/she must complete and return, within three working days after his/her return to College, to the student affairs officer a prescribed form giving reasons for his/her absence(s).
Minimum attendance to qualify to sit in the final examination is 80%, if attendance is below 75%, student shall pay 5000/- fine and if attendance is below 70%, student shall pay 10000/- fine. If attendance is less than 70%, student will not be permitted to sit in the final examination.
If a student has more than 30% absences in a subject without a valid justification, he/she automatically fails the subject.
ASSESSMENT EXAMINATION COMMITTEE
The Examination Committee shall review relevant results, student appeals and student application for extension and for relevant supplementary examinations.
The examination committee shall consist of :
· The Chief Operating Office
· Registrar
· A minimum of two faculty members
In making its decisions or recommendation on any matter, the examination committee shall consider all relevant circumstances including:
· The students’ academic record
· The students attendance at subject, lectures and tutorials
· Recommendation from the subject lecturer
· Any other matter imposing on the professional performance of the individual.
Only those students whose fees and other indebtedness to the College have been fully paid will be provided with academic results and invited top graduate.
METHOD OF ASSESSMENT
Each subject will be formally assessed and the nature and criteria for assessment are specified for each subject in the curriculum document.
A student is considered to have passed a subject if the final grade is at least 60%.
The student may precede from one semester to the next if they:
· Passed all subjects of the semester or
· Failed maximum one course.
If the students fail in more than two subjects, they will be required to repeat all the subjects of the semester. In the event of failing a semester second time, the students will be asked to withdraw from the program of study.
A re-take examination may be allowed to a student who receives a Fail grade in maximum one subject in a semester. A maximum mark of 60% can be achieved for this re-take. Re-take examination fee will be charged to the student as per policy.
If a student receives a fail grade in more than two subjects in re-take exam, will be required to repeat that semester.
The final examinations are given in subjects during a designated period of time at the end of each semester.
Attendance at tests and examination is compulsory. Failure to sit for these at the set time and date without written permission from the examination committee will result in 0% results.
All the final results are posted on the college notice board in accordance with the college calendar as well as on E-NOTICE board on www.ecothm.com . It is the responsibility of the students to check their respective results.
The testing material for the final examinations will be prepared, examined and executed by the Examination board of the college and external academic partners.
Conduct of examination:
1. A student shall not have the followings during any examination:
· Be in possession of any books, notes or diagrams other than those which the examiners have specified may be taken into that particular examination; or
· Directly or indirectly to give assistance to any other student; or
· Directly or indirectly accept assistance from any other student; or
· Permit any other student to copy from or otherwise use his/her paper; or
· Be guilty of any breach of good order or propriety.
2. When a student is alleged to have committing a breach of any of the provision of this statue, he/she in addition to any other penalty which may be imposed, will receive a 0% for that examination.
3. A student who is detected committing a breach of any of the provision of this rule may be summarily dismissed from the examination room.
Plagiarism:
Deliberate plagiarism is regarded as serious act of academic misconduct. A distinction will be made between deliberate plagiarisms and inadvertent plagiarism through ignorance.
Results and Grades:
The marking of the final examination will be done by external examiners and the students will receive their final results on the official transcripts of the College of Tourism and Hotel Management.
An academic statement of the final grades for the semester will be made mailed to an address advised by the student to keep his guardian aware of his/her performance.
The official grades are as follows:
Letter Grade
Grade meaning
Grade Points
%age Grade
A | Excellent | 4.0 | 90 or above
B+ | Very good | 3.5 | 85-90
B | Good | 3.0 | 80-84
C+ | Above average | 2.5 | 75-79
C | Average
2.0
70-74
D+
Below Average
1.5
65-69
D
Poor
1.0
60-64
F
Fail
0
–
P
Pass
–
–
FA
Fail Absence
–
–
FR
Fail Retake
–
–
Pass: Grades of “P” are computed into the student’s cumulative grade.
Failure: Grades of “F” are not computed into student’s cumulative grade percentage average, once the student has repeated and passed the failed subject.
Transfer of Credit: Grades for subjects taken at another college or university do not enter into the computation of the cumulative grade percentage average.
Averaging Grade: A grade percentage average (G.P.A) is determined for each student at the end of each semester. The year to date average is computed by multiplying the number of semester hours of credit of each course by the percentage grade then adding them. The sum total is then divided by the total number of semester hours of credit for which the student has received a grade.
Change of Grade: No grade may be changed after it has been submitted to the administration officer without the approval of the academic council.
STUDENT CONDUCT
Students are expected to conduct themselves as civilized people, both within the College and elsewhere. For student conduct, which tends to discredit or injure the College, the disciplinary committee may impose such penalty, as it may deem appropriate, including expulsion from the College. When the penalty for bad conduct is expulsion, the student may appeal the decision to the MANAGER STUDENT AFFAIRS.
The College does not condone the illegal or otherwise irresponsible use of alcohol and other drugs. It is the responsibility of every member of the College community to know the risks associated with their use and abuse. This responsibility obligates students to be aware of relevant College policies and government laws and to conduct themselves in accordance with these laws and policies.
Every student is expected to perform all required work without improper or unauthorized help. The Manager Academics and quality assurance takes disciplinary action in cases of proven academic dishonesty, cheating, plagiarism and inappropriate behavior. The student may appeal the decision to the MANAGER STUDENT AFFAIRS.
The College of Tourism and Hotel Management is a community of mature, serious – minded and scholarly – oriented people, in which the ideals of freedom of inquiry, freedom of thought, freedom of expression, and freedom of the individual are sustained.
It is committed to preserving the exercise of any right guaranteed to individuals by the Constitution of the Pakistan. It is evident that in a community of learning, willful disruption of the educational process, destruction of property, and interference with the orderly process of the College or with the rights of other members of the College cannot be tolerated. Students registered at the College are expected to conduct themselves in a manner compatible with the College’s function as an educational institution. To fulfill its function of imparting and gaining knowledge, the College retains power to maintain order within the College and to exclude those who are disruptive of the educational process
One or more of the following sanctions for prohibited conduct may be imposed upon students, depending upon the gravity of the offence.
Caution: An oral statement to a student that he or she is violating or has violated institution rules.
Warning: Notice, in writing, that continuation or repetition of conduct found wrongful, within a period of time stated in the warning, may be cause for more severe disciplinary action.
Disciplinary probation: Exclusion from participation in privileged or extracurricular activities for a period of time not exceeding two academic semesters.
Restitution: Reimbursement for damage to or misappropriation of property.
Suspension: Exclusion from classes and other privileges or activities or from the College for a definite period of time.
Suspension held in abeyance: Exclusion from classes and other privileges or activities or from the College for a definite period of time to be enforced, should another violation occur.
Expulsion: Termination of student status for any indefinite period. The condition of readmission, if any, shall be stated in the order of expulsion.
WITHDRAWALS – SUSPENSION
WITHDRAWAL FROM COLLEGE
Students wishing to withdraw from the College must file a ‘Withdrawal Form’ at the Manager Student Affairs Office. It is the student’s obligation to complete this final procedure. Failure to do so leaves the student liable for all of the current semester’s tuition and fees and will result in grades of ‘F’ being assigned automatically to the student’s courses.
Students may be placed on academic probation for failure to make satisfactory academic progress. This means that the student has failed two or more subjects at the end of a given semester.
If credit deficiencies are reproduced the following semester, the student concerned may be subject to academic suspension from the College. A suspended student may apply for readmission at the College after getting approval. Applications for readmission must be made in writing to the Manager Student Affairs.
Students who are readmitted after being suspended are considered to be on probation and must meet specified academic objectives, such as maintaining a C average. Failure to meet these objectives will result in a second academic suspension.
A second academic suspension is considered final
Students may be forced to withdraw from the College for habitual delinquency in class, habitual idleness or any other fault, which prevents the student from fulfilling the purpose implied by registration at the College. Grades of F (failure) will be allocated for each of the subjects in which the students were registered.
Students who have been forced to withdraw must apply for readmission in the same manner as a suspended student.
Students may withdraw from the College before the conclusion of a semester.
Grades of F (failure) will be allocated for each of the subjects in which the students were registered.
Academic Dishonesty –Plagiarism
Principles
In entering higher education, students commit themselves to a process of becoming recognized by society as having achieved a certain level of learning. A student who misleads society as to the authenticity of this achievement is academically dishonest not only to those on whom the deception is practiced, but also to him/herself. The dishonesty relates to the process of education in that the evidence on which society’s recognition is based has been obtained in an unethical manner, and to the outcome of education in that the level of achievement is based on a false claim.
The maintenance of fair and honest conduct is therefore an essential requirement of the system for assessing students’ learning and it is in them and the university’s interests that this should be the guiding principle at all times. Academic dishonesty is a serious offence and it is important that the duties and rights of all those involved with the assessment process be clearly defined and effectively publicized.
Definitions
Academic dishonesty may be defined as any attempt by a student, or any attempt by an individual to aid a student, to gain an unfair advantage in any assessment (including an assessment of practice or an assessment in practice)by deception or fraudulent means.
Academic dishonesty may be exhibited in a number of ways of which the following are examples.
i. Aiding and abetting a student in any form of dishonest practice.
ii. Bribery: paying or offering inducements to another person to obtain orto attempt to obtain an unfair advantage.
iii. Calculator fraud: the use of unauthorized material stored in the memory of a programmable calculator with storage facilities.
iv. Collusion: the representation of a piece of unauthorized group work as the work of a single student.
v. Commissioning another person to complete an assignment which is then submitted as the student’s own work.
vi. Computer fraud: the use of the material which belongs to another person and which is stored on a hard or floppy disk without acknowledgement and or without the written permission of the owner.
vii. Duplication: the inclusion in coursework of any material which is identical or substantially similar to material which has already been submitted for any other assessment within the university or elsewhere (for example, the use of essay banks).
viii. False declarations made in order to receive special consideration by a board of examiners or to obtain extensions to deadlines or exemption from work.
ix. Falsification of data: the presentation of data, e.g. in laboratory reports, projects, clinical profiles, assessment portfolios, based on work purported to have been carried out by the student, but which have been invented by the student or altered, copied or obtained by unfair means.
x. Forgery: the falsification of signature(s) or documents related to certification or assessment.
xi. Misconduct in examinations or tests: behavior aimed at gaining an unfair advantage, eg:
xii. Taking unauthorized materials into an examination or test;
xiii. Obtaining an advance copy of an “unseen” written examination or test paper;
xiv. Communicating, or trying to communicate, in any way with another student during an examination or test;
xv. Copying from another student;
xvi. Leaving the examination or test venue to consult pre-hidden cribs/notes;
xvii. Removing any items of stationery or other materials from the examination or test venue without permission or contrary to instructions.
xviii. Impersonation: arranging or attempting to arrange for another person to take one’s place in an examination or test; or being a party to an impersonation.
xix. Plagiarism: the representation of another person’s work as one’s own or the use of another person’s work without acknowledgement, eg:
The direct importation into one’s work of more than a single phrase from another person’s work without the use of quotation marks and identification of the source;
Making a copy of all or part of another person’s work and presenting it as one’s own by failing to disclose the source;
Making extensive use of another person’s work, either by summarizing or paraphrasing it merely by changing a few words or altering the order of presentation, without acknowledgement, the use of the ideas of another person without acknowledgement of the source, or the submission or presentation of work as one’s own which is substantially the ideas or intellectual data of another.
Like cheating in an examination, plagiarism is a serious offence. Where there is evidence to suggest plagiarism, a formal process of enquiry may begin. If it is found that plagiarism has taken place a student may fail the piece of work concerned, and will not necessarily be permitted to resubmit it for a pass mark.
Plagiarism in a major piece of work at the final level of your course can result in a decision by the Registrar that the Final Assessment Board will not award you an award, and such a decision has been taken in at least one recent case. If evidence of serious plagiarism comes to light after the Final Assessment Board has agreed final results, it is still possible to cancel the award.
All college students are expected to use other people’s ideas. You will use books and journals in the library, some assignments involve working collaboratively with others, and in some cases you may have access to other people’s work on computer disk or over a computer network. When undertaking a major assignment, you may sometimes legitimately make reference to similar projects undertaken by students on your own or another course in previous years. However, other people’s work must be used in a principled way, with due acknowledgement of authorship. Recognized standards of acknowledging the work of others will be discussed during your courses.
Where plagiarism is suspected, decisions on assessed work will be made only when the facts have been established. All serious cases may be considered by the Final Assessment Board, and reported to the Disciplinary Committee of the College.
Responsibilities
It is the responsibility of staff to frame assessment requirements and procedures in a clear and unambiguous manner in the light of the guidelines.
It is the responsibility of students to acquaint themselves with these guidelines and to act in accordance with them.
Disciplinary Procedures:
In the event that a student is suspected of committing a disciplinary violation:
– The instructor or another member of the faculty or a student may forward a report of the incident to the Chair of the Disciplinary Committee.
– The Disciplinary Committee members hear the case.
– Call the student(s) concerned, witnesses and other people who know of the incident, take minutes of the hearing.
– After deliberation they decide whether the allegation is upheld or not.
– If the allegation is upheld the Committee imposes an appropriate sanction depending upon the gravity of the offence.
Disciplinary Procedures for Plagiarism:
If a lecturer suspects that a piece of coursework has been plagiarized, the following procedure must be followed:
– The lecturer needs to inform the Chair of the Disciplinary Committee about the suspected plagiarism and provide all evidence;
– The Disciplinary Committee will examine the evidence and decide with the lecturer if the suspicion is reasonable and if the case needs to be investigated;
– Upon the consensus among the lecturer and the Disciplinary Committee members, a viva will be arranged within a reasonable period of time with the concerned student(s), the lecturer, and the Disciplinary Committee members being present;
– The lecturer will immediately inform the student(s) concerned about the suspicion of plagiarism and request them to attend the viva;
– During the viva, the student(s) concerned will need to prove their knowledge on the claimed piece of work as well as providing necessary references and notes upon request;
– Upon the completion of the viva, the lecturer and the Disciplinary Committee members will decide if the suspected plagiarism can be confirmed as well as the appropriate penalty.
– The suspicion is proven and the student(s) admit the offence;
– The suspicion cannot be directly proven and the student(s) admit the offence;
– The suspicion cannot be directly proven and the student(s) don’t admit the offence;
STUDENT RIGHTS AND RESPONSIBILITIES
This section describes the status of the College’s students as members of the academic community. Each enrolling student has the right to expect the College to fulfill its educational responsibilities as effectively as its capacity and resources will permit. Correspondingly, the College must exercise the right to establish and maintain the standards of conduct, which will promote an atmosphere conducive to learning and meaningful individual development.
Since rights carry with them certain responsibilities, the following rights and responsibilities are for the institution as well as for students, and are set forth with accompanying procedures for implementation.
BASIC RIGHTS
The following listing of basic rights is not intended to deny or limit the rights of students in any way. Rather, it is intended to focus special attention on the rights listed because of their importance in the educational process.
a. Non-discrimination Policy
In accordance with its established policy, the College does not discriminate in any of its programs, procedures or practices against any person on the basis of national origin, race, religion, gender or political affiliation.
Free inquiry, expression, and assembly are guaranteed to all students subject to the limitations of this document and other College relations and policies, which are consistent with the provisions of this document and the Constitution of the Pakistan.
Students are free to pursue their educational goals; appropriate opportunities for learning shall be provided by the College.
The right of students to be secure in their persons, papers, and effects against unreasonable searches and seizures are guaranteed.
BASIC RESPONSIBILITIES
Students shall have the following responsibilities, which are inherent in the basic rights described above:
The student shall have the responsibility for maintaining standards of academic performance as established by the student’s instructors.
The students shall be responsible for acting in such a manner as to ensure other students their basic rights as declared herein.
The student shall be responsible for any and all personal actions with respect to provisions of Cyprus law.
The student shall be responsible for conduct, which helps to create and maintain an academic atmosphere in which the rights, dignity, and worth of every individual in the College community are respected.
The student shall be responsible for paying all bills owed to the College in a timely fashion as prescribed by the College. Since registration is not complete until payment of all the tuition and all other fees are paid, students who fail to meet their financial obligations may have their registration cancelled; may be denied future registrations; and may have their grades and/or their transcripts withheld.
It is the responsibility of all organizations to encourage an atmosphere of learning, social responsibility, respect for human dignity and to provide positive influence and constructive development for members and aspiring members.
PROBATION
Any student whose cumulative G.P.A. falls below “C” or its equivalent (2.0 G.P.A.) is placed on probation. A student who remains on probationary status for two consecutive semesters faces possible dismissal from the College.
ACADEMIC ETHICS
The College maintains a policy on academic ethics as part of its effort to maintain integrity in its academic process. Students must understand what academic integrity is and what most common violations are. Academic honesty should be a concern of the entire College community. Academic dishonesty involves acts, which may affect the integrity of the educational process at the College. Plagiarism and cheating are examples of academic dishonesty and are unacceptable. Plagiarism is presenting the work of somebody else as one’s own. Cheating in examinations is giving or receiving unauthorized help before, during, or after examinations.
The Disciplinary Committee, chaired by the Manager Academics and Quality Assurance, takes disciplinary action in cases of proven academic dishonesty, cheating, plagiarism and unethical behavior.
Students who fail to comply with the rules and regulations of the College may subject themselves to sanctions ranging from failure in the assigned course in which the offence occurred to suspension or dismissal from the College.
DISMISSAL
The College reserves the right to dismiss a student without making definite changes whenever, in the judgment of the Officers of the College, such action seems advisable. No tuition will be refunded for absence or dismissal from the College.
CONFIDENTIALITY OF STUDENT RECORDS
The College regards the student’s academic record as a matter of confidence between the student and the College. The contents of the academic record may be revealed only after written permission of the student’s parent/legal guardian. Faculty and administrative officers of the College, the parent(s) or legal guardian(s) of the student and government agencies may be provided with a student’s transcript without their consent.
CHANGE OF NAME, ADDRESS OR MAJOR
It is the responsibility of every student to notify the Manager Student Affairs of any changes in name, address or major. In case of a change of major the student must get approval from his/her advisor.
Student transfer
The exact dates lessons start for each semester, module or summer period of intensive work is mentioned in the prospectus. Each semester includes 12 weeks plus two weeks examination period.
From one study program in the College to another
This can happen during the first month of studies at the latest after filling in a relevant form submitted in the Manager Student Affairs office.
– Each student who wants to transfer from one study program of the college to another must submit a formal analytical statement with all the credits they have acquired in their former study program after sitting for exams as well as their College leaving certificate or another equivalent qualification.
– The Academic Committee after having studied the aforementioned documents decide about the transfer of the student from one study program to another and inform the student prior to their registration about the credits they are allowed to transfer or the level of the studies they will be accepted in the specific study program. The College then submits the student details to the Ministry of Education and Culture for approval.
– For all the following, the according circulars will be followed that concern the transfers of foreign students that are issued from the Ministry of Education and Culture and from the Immigration Officer.
From other institutions to the College
Student transfers from other institutions to the college from other tertiary education college in Pakistan or abroad are carried out before or during the first month of the courses.
– Each transfer student submits an analytical statement for all the credit units they have received in the tertiary Education College they have attended or the assessment they have received after taking exams at another College as well as their College leaving certificate or another equivalent qualification.
– The Academic Committee after having studied the aforementioned documents decide about the transfer of the student from one study program to another and inform the student prior to their registration about the credits they are allowed to transfer or the level of the studies they will be accepted in the specific study program. The College then submits the student details to the Ministry of Education and Culture for approval.
– For all the following, the according circulars will be followed that concern the transfers of foreign students that are issued from the Ministry of Education and Culture and from the Immigration Officer.
Examination, grading, advancement (graduation) of students:
a) Examination and grading methods:
The study programs apply the semester mode of study. The final examinations are carried out in the end of each semester. They are conducted on the entire taught curriculum after the completion of the lessons of the academic semester.
Re-examinations are conducted in the time period in between the end of the academic semester and at least a week before the commencement of the lessons for the next semester.
– During the academic semester the teachers assess students with tests, assignments, course work, midterm exams and other forms of assessment. The average of the collected marks constitutes the outcome of the ongoing assessment.
Continuous assessment (40%)
– Attendance and participation
– Assignments, coursework
– Progress test exams
Sixty per cent of the final grade is derived from the final exam.
Continuous assessment in workshops (40%)
– Attendance and participation
– Progress test exams
– Thirty percent of the final grade is derived from the final practical exam.
The Academic committee decides for the distribution of the percentage of the ongoing assessment.
– The grading scale is from 0-100.
From 90-100 A Distinction
85-89 B Very Well
75-79 C Well
65-69 D Pass
Below 60 F Fail
– The final grade of the lesson derives from the sum total of the 40% of the grading of the ongoing assessment plus the 60% of the grade of the final exam. If the combined derived number is a mixed number, the fraction is considered a whole number when it is equal or higher than a half unit.
b) Advancement and dismissal of students
-The students are advanced to the next semester when in each lesson they receive a final mark of at least 60 points. The student fails a class if their final grade is lower than or equal to 59.
– Students who justifiably (because of illness or another reason having brought the necessary justifications) do not sit for their final exams of the semester, the class coordinator sends the issue to the Registrar office who decides according to the situation.
a) Examination re-sit with different exam questions in the next few days
b) Project assignment to the student which must be prepared and delivered within a specified time period and the its grading should be considered as the final exam grading of the particular subject
This student maintains the grading of the ongoing assessment.
c) Students who are inexcusably absent from the exam, are sent to a written exam in the following examination period and the grade from this exam is considered the final grade for the particular subject.
d) Students who have failed three or more subjects after having taken the re-examinations of the academic semester, they repeat the lessons they have failed in the next semester. For foreign students from third countries this is defined according to the current laws.
e) Students can transfer one or two subjects at which they failed after the re-examinations of the academic semester, for re-examination at the end of the next semester.
f) Senior students who fail a course or courses in the final exams of their last semester, they are sent to re-examination in the immediately following examination period. For the courses they fail in this period, they are given two, three or four re-examination chances during examination periods.
For foreign students from third countries the right to other re-examination chances is defined according to the current laws.
g) Senior students are only allowed once to re-take an exam in a course where there previous grade was low in order to improve their analytical grading. If the grade they receive in the re-examination is higher than the former grade they have received for the same subject, then the final mark for the particular subject will be considered the mark from the last exam. If in the re-examination they receive a lower mark, then the mark from the first examination remains.
h) Students successfully graduate from their study programs when they successfully finish all of their courses with a grade of at least 50 in each course.
Requirements for grating of each study title
i) Students are allowed to take final exams when they have at least 80% attendance record.
C) Documentation and approval of grades
– The exam papers are prepared by home teachers, checked and signed by the chairperson of the study program.
– the two grades of the course (continuous assessment and final written exam) are submitted by the teacher to the course coordinator of the study program on the proper statements, are co-signed by the teacher and the course coordinator and together with the inventory are saved in files in the permanent records of the College for five years which is the usual time period between two educational assessments. The grading reports are submitted to the academic committee earlier for ratification.
-the grades are filed in special columns analytically and as a total in the Book of Special and General Check.
– the Book of Special and General Check is presented in the meetings of the academic committee to approve the grades before they are announced to the students. In this meeting the academic committee can automatically raise the total grade of a subject by adding up to 3 marks out of 100 with a nominal and by all means justifiable decision which goes in the proceedings. In the proceedings of the meeting the number and the date the decision according to which the committee approved the grades is also filed.
– if the grades of a lesson show statistic disharmony of two standard deviations from the average, that is if more than the two thirds of the students that were examined in a course fail to pass this course, then the academic committee is directed to the Ministry of Education and Culture to get a permission to modify these grades. The decision of the ministry is final.
– when the grades are ratified by the committee they are filed in special columns analytically and as a total, that is as two separate grades and one cumulative in the Book of Special and General Control. This way there is a double entry, one in the grade reports and one in the Book of Special and General Control.
– within seven days from the announcement of the results, the student can submit an objection for their grades to the academic committee. The academic committee meets and makes a final decision about the objection. During the examination of the objection the academic committee can raise the grade of a student by up to five marks out of 100 if their decision is wholly justifiable and it is filed in the proceedings. The grading derives after the examination of the objection of the student in the academic committee; it is filed in the Book of Special and General Control as a special entry in which the number and the date of the action of the Academic Committee can be seen. The same happens with the grade reports which are stored in the College records for a period of five years.
– the final grades which are ratified by the academic committee are transferred on the student’s transcript of academic record.
Discipline, rights and obligations of students
a) College disciplinary means
The student is committed to follow the regulations of the College and obey the laws of the Pakistan. Offences, into which the student lapses, are examined by the Manager Student Affairs and Manager Academics and Quality Assurance and if at a first glance there does not seem to be a major offence they are sent to the Registrar in order to be directed to the academic committee which deals with the cases of guilt by the student.
b) Rights and Obligations of students
1) Rights
· The students have the right to be fully informed about issues that concern the function, the structure and the goals of the College.
· The students have the right to attend classes as long as they have arranged their financial obligations towards the College.
· They can take part in the committees they have been selected for.
· They can discuss and meet with their teachers for any problems they may have.
· They can sit for written exams provided they have arranged their financial obligations.
· They can get certifications from the College by submitting the corresponding fees.
· They can have their student union, vote and be voted freely in the bodies of the union and choose their representatives for the College Board and committees.
· They can develop social, cultural and artistic activities through their student union and clubs and take part in social or other events by informing the College in writing beforehand.
· Each student can use the equipment of the College having obtained the permission of the administration. They should and must use the books and generally the library equipment during working hours or at other hours following a special arrangement.
· Every student can make copies by submitting the relevant fee.
2) Obligations
The student has to discipline to the College regulations and act based on the code of conduct as shaped by the College. They must respect the institutions and the individual freedom of others.
More analytically,
1. The students must show academic integrity and avoid behavior such as cheat in any form (copying, plagiarism, forgery, cooperation in falsification, etc)
2. Attendance is compulsory and for each absence they must bring a written justification. They can ask to have their absences justified for a time period provided there is a justifiable reason (illness or other).
3. Absence from class, justified or not, does not exempt the student from their academic or other obligations.
4. Students who are absent for a long period of time unjustifiably are sent to the course coordinator who informs the Director and take the necessary measures (notify the parents or legal guardians, direction to the Disciplinary Committee to take action, etc). The students are warned about the consequences and in case of overmuch number of unjustifiable absences, the Disciplinary Committee can decide to terminate their tuition at the College or not allow them to take final exams. An overmuch number of absences is considered to be equal to 20% or above during each academic semester for each course. The judgment and the final decision for the justifiable or not absence of a student relies on the Director.
5. Examinations are compulsory for all students.
6. Students who are absent from a written or oral exam that has been scheduled in advanced due to illness or other serious reason, must justify their absence timely with a doctor’s or another proof document.
7. Students must respect and obey the laws of the Pakistan. The College denounces cases where the law has been broken to the pertinent authority.
8. Continuous absences of foreign students are denounced to the Immigration Department of the Pakistan.
9. Students ought to be punctual with their obligations and act responsibly with any task they undertake.
10. Student must pay for tuition fees and other expenses within the dates defined by the college.
11. Students who delay the payment of tuition fees and other expenses may not be allowed to take scheduled exams or attend a lesson unless they arrange their dues. They may even be excluded from further tuition at the College.
12. Students are obliged to attend all the lessons of their courses.
13. Students are obliged to attend lectures and/or seminars organized by the College of they are asked to by the.
14. Students have to read announcements published on designated areas for their timely information and for any of their obligations.
15. The behavior of students towards their teachers, the personnel and their fellow students must be courteous and discrete.
16. Students must respect the College belongings and are responsible for any damage they cause.
17. Students must come to College at least 10 minutes before classes start.
18. Students have to notify their teachers or the course coordinator if they are not attending the class for any reason.
19. It is strictly forbidden to smoke in the teaching rooms and generally in all the closed areas.
20. Students have to be insured with an insurance offered by the College from an insurance agency by submitting the relevant fee.
A student is considered to break the regulations of the College when they do not follow the aforementioned regulations or when:
· Their behavior disrupts the lesson.
· Their behavior causes problems to the College administration
· They cause damage to the College belongings.
· They refuse to leave the College premises when told so by any member of the academic or administration staff.
· Their behavior burdens the function and the integrity of the College as well as the activities of the College members.
· They do not comply with the code of conduct.
Depending on the nature and the degree of the infringement of disciplinary regulations a student can be imposed the following penalties by the disciplinary committee:
· Compensation to the College
· Partial suspension of their tuition (expulsion for a few hours or days from the College)
· Permanent expulsion from College.
Students who have been permanently expelled from the College can in no case be accepted to the College again. The tuition fees and other expenses that have been paid up to that moment are not returned to the student.
4. Study certificates awarded by the College
A) For three-month study programs, a closing title after having successfully completed the program.
b) For nine-month study programs, a closing title after having successfully completed the program.
c) For one- year study programs, a closing title after having successfully completed the program.
d) For two-years study programs, a closing title or Bachelor of Arts after having successfully completed the program.
The information included in the Degrees/diplomas/Certificates is:
a) The length of studies, that is the normal duration of studies needed to receive the diploma.
b) The number of the student record as well as the date the study title has been issued. On the diplomas, the record number or the student from the Book of Records and the number of the issuing of the study title are indispensably written from the Book of Certificate Studies of the College.
c) The paper of the study titles. For the diplomas a security paper is used, size A3 or A4.
d) The stamp; On the diploma there is the stamp of the College.
The diplomas of the College carry three signatures as follows:
– Of the Chef Executive Officer of the College
– Of the Chef Operating Officer of the College
– Of the Registrar of the College
Transcript
Apart from the Certificate/Diploma, the College issues a transcript which is known as Certificate/Diploma Supplement. On the transcript there are among other things the grading in the different subjects attended by the students, the semester or the academic year the subject have been attended. The student’s report can be used for registration to the next academic semester or year or for transfer to another college.
5. Organization and function of the faculty
a) Organization/ Operational Methods
· The faculty consists of all of the teaching staff. They meet regularly at least once before the start of classes and any time the Manager Academics and Quality Assurance of the Colleges asks for it. During the faculty meetings the Manager Academics and Quality Assurance presides.
· The invitation of the faculty members and the notification of the issues on the agenda is done in writing at least a week before the meeting. Before the beginning of the discussion in the regular meetings a new issue can be registered on the agenda if asked for by the majority of the faculty members present.
a) Responsibilities
· The faculty has the responsibility for the methods and the means of the implementation of the teaching goals of the College, the discipline and generally the smooth and effective functioning of the College.
· The faculty decides on all the issues related to the teaching / learning as well as on the issues related to the wider educational work undertaken by the College with the goal of promoting and improving this work.
· The faculty selects from among its representatives in the different committees of the College.
· The Faculty composes sub-committees for the examination and the processing of proposals as well as the promotion of studies to discuss in the plenary session of the faculty.
· The faculty submits suggestions to the Board of the College, the Academic Committee, the Quality Assurance Committee, the Research Committee and the Disciplinary Committee.
Mission and Objectives
Mission Statement
An institution offering tertiary level education is a place of learning. It has men and women who have wisdom and courage with a vision of the future. It has an enthusiastic, imaginative and creative faculty. It is dedicated to excellence in all aspects of life with its students. It offers them the opportunity to acquire the knowledge and understanding needed to meet the problems of life.
The College of Tourism and Hotel Management, committed to this ideal, is a College with the primary mission of meeting the educational and professional needs of its students in the fields of Tourism, Travel and Hospitality Industries.
The College has a commitment to extend its services throughout the island of Cyprus and also abroad. Many students from abroad attend the College, thus international understanding is developed. The College is aware of the fact that it serves best by cooperating with local and international professional bodies and other institutions of tertiary level education local and overseas in order to expand educational opportunities. The College maintains a continuing review of the effectiveness of its teaching so that it may be in a better position to serve its students.
Admission Policy Statement
Admission to the College of Tourism and Hotel Management is open to all qualified students. The College adheres to a policy of non-discrimination in admitting students. Candidates for admission are considered without reference to race, colour, religion, gender, special needs or national origin.
Learning, teaching and assessment
Student Feedback / Evaluations
In addition to Committee analysis, the programs/courses undergo reviews by students. At the end of each term, students are asked to complete a questionnaire which provides feedback that is then utilised in setting course and programme direction for the following term. Among the data gathered are course material appropriateness, lecturer evaluations, and usefulness of the content, perception of the course’s contribution to a student’s learning goals, staff and resource availability and overall satisfaction.
Module Assessment
Each module will specify the learning outcomes and the assessment criteria that verify that the student has achieved the outcomes.
The aims and objectives should be easily linked to the assessment items.
The design of assessments should be unique to that module and should not overlap with other modules.
In order to pass a module, a student is required to obtain a grade of pass or above for all assessments.
Students who fail to submit assignments or sit for exams shall be awarded a zero for that assessment and fail the module.
Students with Disabilities and/or Learning Difficulties
Students with disabilities and/or specific learning difficulties are assessed on their academic ability and the expectation that they can fulfil the requirements of the programme.
Applicants are encouraged to disclose any disabilities or learning difficulties and to seek advice from the Institute’s staff.
Offers are based solely on a student’s academic ability.
Special arrangements can be made for applicants with disabilities like dyslexia.
Library
The library is available to all associates and students to conduct research locate extra materials and prepare for lectures and assessments. Books are arranged by module name and by module level. Books are lent for two week periods and reference books may not be removed from the library. Library use specifically and independent study/research in general should be encouraged by associates and reflects positively on the course and the Institute.
Antonis Library
The Antonis Library of the College of Tourism and Hotel Management operates as a lending library for both faculty and students. It is a quiet, peaceful, and ideal place for students to use reference books, periodicals, magazines and journals during their study time.
Students and faculty can borrow books, search the Cyprus Documentation Centre, go through an updated collection of journals and magazines, and meet for group projects.
While studying at the College of Tourism, students will probably spend more time in the Library than in any other part of the College. With this in mind, a wide range of services are available to help students with their course work and examinations.
Library Hours
The College library office hours during the week are from Monday to Saturday 09:00hrs – 18:00hrs. The library is closed on weekends and Public Holidays.
Library Holdings
The library consists of approximately 10,000+ items including books, videotapes, audiotapes and multimedia CD-ROMs. This material concentrates on the areas of Tourism and Hospitality Operations and Management, International Business Studies and Information Technology. Approximately 95 per cent of the collections are in English.
There are 51 subject classifications such as Travel and Tourism, Introduction to Hotel, Food and Beverage, Accounting/Finance, Management, Human Resources, Computers, Foreign Languages, books about Pakistan, etc.
ELECTRONIC LIBRARY
The library subscribes to numerous magazines, journals, newsletters, and newspapers relevant to the courses taught at the College. Many magazines deal exclusively with tourism, hotels and catering providing updated information. Students have access to the E-Library system (group of on-line databases with periodicals, journals and newspapers) through WWW.ECOTHM.COM . The majority of the journals and magazines held in the library can be accessed on-line, providing full-text articles with past and present publications.
Library Rules
Any items that can cause damage to the library property are not allowed.
Any kind of noise or behaviour that disturbs the library environment is not accepted
No food and drinks are allowed in the library.
Smoking is strictly prohibited in the library.
The use of mobile phones is not allowed in the library.
Reference materials, dictionaries and journals cannot be borrowed from the library, but copies can be made in the copy centre.
To use the library services all students must present their student ID card.
Student support
Student Handbook
Upon registration with the Institute learners receive a student handbook with information to help the learner with adapting to life as a learner. The handbook contains information on:
Methods of teaching
Assessment Procedures
Marking System
Rules and Regulation regarding Assessment Completion
Referencing Written Assignments
Learning resources
How to Apply?
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